We realize that many of the terms used in the tool are difficult to understand and many have a particular legal meaning. We've tried to explain some of the more complex or legalistic terms below in as human-readable language as we can. Of course, none of our explanations are a substitute for the real legal definition of a term - they are just guides designed to assist you to better understand and use the tool.
When used in this tool, this term means any agreement under which the author or artist of a copyrighted work grants another person some or all of the copyright rights in relation to that work. An agreement can refer just to one particular use of a copyrighted work such a license of the right to publish the work; or it can refer to the entire copyright, for example, an assignment of copyright ownership. The kinds of agreements or transfers that can be terminated include:
All of these agreements - with the exception of non-exclusive licenses - must be in writing, so if you have a copy of an agreement, you should be able to identify what type of transfer it is by reviewing the agreement. To learn more about where to find out details about the type of agreement, check out our List of Useful Documents.
Since 1978, US copyright law defines the term "children" to include a person's immediate offspring, whether legitimate or not, and any children legally adopted.
Prior to January 1, 1978 the definition may vary because it depended on applicable state law. When completing the tool, if the agreement is dated before January 1, 1978, it's probably best to treat the term "children" as broadly as possible so that you can see if a termination right otherwise exists and then, if it does, you can raise this issue with the attorney who assists you with progressing your termination claim.
This term means a collection of materials or data that is co-ordinated, selected or arranged in such a way as to create a whole copyrighted work. The specific examples given in the US Copyright Act include catalogs directories and software programs; but the term extends beyond just written works to include all types of compilations of copyrighted works.
This term means a combination of works, which are each themselves independent and separate works protected by copyright. The specific examples given in the US Copyright Act include a magazine, an anthology or an encyclopedia but the term extends beyond just written works to include all types of compilations of copyrighted works.
This is a law that grants protection to certain categories of creative, expressive works. Generally, works that are protected by copyright are: written works such as books, scripts, websites, lesson plans, and any other forms of writings; visual works such as photographs; audiovisual works such as films, videos and video games; music such as musical compositions and sound recordings; artistic works such as artworks, paintings, sculptures and architectural works.
As a general rule, copyright law does not protect ideas, factual information or other things that are not protected by copyright. The US Copyright Office provides more information about the scope of copyright law here.
The protection that the law gives to copyrighted works is in the form of exclusive rights. These exclusive rights give the owner of copyright in a work the ability to control who may exercise those rights and engage in certain activities with their work. Under US copyright law, these activities include copying, distributing, performing to the public, adapting, displaying in public or transmitting the work online.
This is the number that is given by the US Copyright Office on the certificate of registration; the certificate of registration confirms that a copyright work has been registered with the US Copyright Office. See the US Copyright Office's website for more information about registration.
A work that is protected by copyright law is "created" when it is first recorded, stored or fixed in a material form from which it can be again reproduced, perceived or communicated. This means, for example, that a copyright protected work is created when you put pen to paper, hit save on your computer or record on your video camera.
When used in the tool, this question is asking for the identity of the person or entity who is currently the "Grantee". The identity of the grantee may change over time because the "Original Grantee" may have transferred to some other person or company their rights under the agreement. In the case of a person, they may have decided to sell the benefits of rights to another person or to a company. In the case of a company, they may have sold the rights or the rights may have moved to a new corporate entity as a result of a merger, takeover, bankruptcy or other corporate restructuring. While there may be a number of different grantees subsequent to the original grantee, the current grantee is obviously the most recent. See the List of Useful Documents for tips and hints as to where you may be able to find information about the grantees.
When asked to describe the agreement or transfer, the tool is seeking information about the nature of the document; whether it is an assignment of copyright ownership, an exclusive license, a non-exclusive license or a mortgage. See the definition of Agreement or Transfer for more information about what types of agreements or transfers qualify. If the agreement or transfer has been recorded in writing and signed, often the name or title of the document will provide the best description of it.
This term refers to anyone who has authority to act for the owner of a termination interest. The term is not defined in the US Copyright Act but it would seem that a person can be a "duly authorized agent" for someone else for termination purposes either by express appointment or by operation of law.
In the case of an express appointment, this would mean that the person entitled to terminate an agreement under the termination of transfer provisions took steps to authorize someone else to act for them in relation to their termination interest. It is not required that the authority be in writing but it can be prudent so that it is clear what the precise parameters of the authority are and so that it is easy to prove, if challenged.
In the case of a person becoming a duly authorized agent by operation of law, the US Congress made clear the term "duly authorized agent'" is also intended to cover a legally appointed guardian for a children below the legal age or anyone appointed to represent the interests a person incompetent to sign because of age or mental disability.
There is no clear rule as to when a work is created within the scope of a person's employment and when it is not.
Prior to 1978, typically a court would consider that the employer was the author and first owner of copyright in all works that were created by an employee during the regular course of business. In addition, a person or company that hired someone else to create a work would be the first owner of copyright if they had the right or ability to supervise the creation of that work.
From 1978 onwards, a court will consider a range of factors to determine whether a work was created within the scope of employment including: the ability of the hiring party to control the manner and means of creation of works; the skill required; the provision of employee benefits; the tax treatment of the hired party; and whether the hiring party has the right to assign additional projects to the hired party. If the hiring party has a large degree of control of the tasks performed and can assign additional projects on an ongoing basis and the hired party receives employee benefits and being taxed as an employee, then it is more likely that a work is created within the scope of employment. Other factors may include who provides the tools and equipment (the hiring or hired party), the location of the work, the duration of the relationship between the parties, whether the hiring party hires and pays assistants and whether the work is part of the regular business of the hiring party.
As you can see, both tests are highly-circumstance specific. When using the tool, you can assume that the work was not created within circumstances of employment (works created in circumstances of employment qualify as "works for hire" are not eligible for termination, see What kinds of agreements cannot be terminated? for more details) and continue to use the tool to see if a termination right otherwise arises and then, if it does, you can raise this issue with the attorney who assist you in progressing your termination claim. Alternately, if you are unsure as to whether the work in question was created within the circumstances of employment, you may want to get some legal advice on this issue before proceeding with the tool.
When used in the context of pre-1978 agreements and transfers that are signed by someone other than the author, this term refers to executors only. An executor is a person who is designated in the author or artist's will to act on the author or artist's wishes as set out in their will.
When used in the context of an agreement or transfer of any date (pre- or post-1978) where the author or artist dies after October 27, 1998 with no surviving immediate family, this term refers to "executors, administrators, personal representatives, or trustees." Prior to October 27, 1998 (when the US Sony Bono Copyright Term Extension Act 1998 (CTEA) passed), if the author or artist died prior to being able to exercise their termination of transfer right and there was no surviving spouse, children or grandchildren, the termination right would lapse. With the passage of the CTEA, instead of lapsing the right could be exercised by either "the author's executor, administrator, personal representative, or trustee." The term executor, again, is a person who is designated in the author or artist's will to act on the author or artist's wishes as set out in their will. An administrator is a person appointed to function in place of an executor if the author or artist leaves a will but the executor is never appointed or declines to serve. There is no express definition for the term personal representative but it would seem that it is intended to cover situations where a person has authority to represent a deceased author or artist but lacks the formal appointment characteristic of an executor or administrator. A trustee is a person who the law recognizes as having "equitable duties" (as distinct from legal duties) to deal with property for the benefit of others; a trustee serves a fiduciary for the others, which means that they must act in the best interest of those whom they serve. A trustee may be appointed by a copyright owner to manage their affairs.
For the purposes of the termination of transfer provisions, this term refers to any surviving children of the author or artist's "Children" if the author or artist's children died prior to being able to exercise the termination right.
This term refers to a person or entity that takes the benefit of the rights under an "Agreement or Transfer". So, for example, if Alejandra owns copyright in a book enters into an exclusive 50-year publishing deal with BigBookCo., Alejandra is the grantor and BigBookCo. is the grantee under the agreement.
This term refers to a literary, pictorial, or graphic work prepared for publication with the purpose of use in systematic instructional activities. As a general rule, it is intended to refer to what might loosely be called "textbook material," whether or not in book form or prepared in the form of a text. The basic characteristic of an instructional text is the purpose underlying its preparation is for use in systematic instructional activities; as opposed to works prepared for use by a general readership.
When used in the tool, this phrase means "Grantee" with whom the agreement or transfer was originally entered into. If the agreement or transfer was in writing and signed by both parties, then you should be able to identify the "Original Grantee" from the agreement itself. See the List of Useful Documents for more tips and hints about where else details about the "Original Grantee" may be able to be found.
This term refers to movies, films, video games and other content in which visuals and music are synched together.
When used in this tool, this term means an author or artist's "next of kin" as determined the intestacy laws of the domicile of the author or artist at the time of his or her death; so, if the author lived in North Carolina at the time of their death, the laws of North Carolina would determine the identity of their next of kin, even if they were on holidays in Florida when they died.
This term is relevant to pre-1978 agreements or transfers - if a pre-1978 agreement or transfer was signed by an author or artist's next of kin, it may be able to be terminated under the termination of transfer provision. For post-1978 agreements or transfers, only those signed by the author(s) or artist(s) may be terminated.
This term refers to the period during which a termination notice can be served. The notice window opens no less than two and not more than 10 years before the effective termination date selected by the person(s) eligible to terminate the agreement during the "Termination Window." Because the termination window dates for agreements entered into after 1978 vary depending on whether the agreement includes the right of publication, the notice window estimates that you receive in the information sheet if you have an open notice window may start 5 years earlier or finish 5 years later that the actual notice window dates for post-1978 agreements. The tool adopts the broadest possible interpretation of when the "Termination Window" may be open (and consequently, when the notice window may open) to ensure that you are able to obtain legal advice on whether the publication right is included in a post-1978 agreement and to avoid you being excluded from the tool because of a misunderstanding about the nature of the agreement.
When used in this tool, this term means one of the listed clinics that have agreed to consider cases referred to them via this Returning Author's Rights Tool and decide whether to represent and take these cases further. To understand more about these clinics, please review What are the "IP Clinics" referred to? Are they now my lawyer?. Please note - while this tool is on ccLabs, we are only testing the functionality and useability of the tool and are still working on developing relationships with the IP Clinics.
This term is defined by copyright law to mean the distribution of copies of a work to the public in some manner such as by sale or lending. But the public performance or public display of a work does not constitute a publication. This means, for example, that selling copies of a book or video to the public is a publication; but performing a play in a theatre is not a publication because no copy is distributed to the public. Offering to distribute copies of a work to a person for the purpose of them further distributing, performing or displaying it to the public does, however, constitute a publication. This covers, for example, offering a film to a broadcaster or movie theatre for them to then show it to the public.
This term means a work that is created and relates to an existing work by another author or artist. Examples include forewords, afterwards, pictorial illustrations, maps, charts, tables, editorial notes, musical arrangements, answer material for tests, bibliographies and appendixes that refer to an existing work.
This is a 5-year period during which the agreement may be terminated. The person(s) eligible to terminate the agreement may select a date within this window as the effective termination date of the agreement or transfer.
For pre-1978 agreements, the termination window starts 56 years after the date on which copyright was secured or January 1, 1978, whichever is later.
For post-1978 works, the termination window starts at the end of 35 years from the date of execution of the agreement, or, if the agreement includes the right of publication, at the end of 35 years from the date of publication or at the end of 40 years from the date of execution of the agreement, whichever is later. Because the termination window dates vary depending on whether a post-1978 agreement includes the right of publication, the estimated dates for the termination window in the information sheet that you receive if you have an open notice window will be 5 years longer than the actual termination window. The tool adopts the broadest possible interpretation of when the termination window may be open to ensure that you are able to obtain legal advice on whether the publication right is included in the agreement and to avoid you being excluded from the tool because of a misunderstanding about the nature of the agreement.
When used in the tool, this question is asking you to described the nature of the work. Examples of categories to describe the work are: (i) a literary work (such as a book, article, computer software or other type of writing); (ii) a musical work (such as a composition, whether the score and/or lyrics); (iii) a dramatic work (such as an opera, play, dance piece or other performance); (iv) an artistic work (such as a picture, graphic, sculpture or architectural work); (v) an audiovisual work (such as a movie or video game); or, (vi) a sound recording (being an recording of a performance of a musical composition).
When used in this tool, this term means the surviving spouse of the author or artist. For post-1978 agreements, the term is defined to mean the surviving spouse according to the law governing in the author or artist's residence, as at the time of the author or artist's death regardless of whether the spouse later remarries. For pre-1978 agreements, there is no precise definition of this term and it is unclear as to whether a spouse who later remarries still qualifies as a widow(er). If divorce occurs, then the surviving spouse probably does not qualify as a widow for the purposes of this tool regardless of the date of the agreement that you wish to terminate.
If you are unsure about whether a person qualifies as a "widow(er)" or not, it's probably best to interpret this term broadly as possible so that you can see if a termination right otherwise exists and then, if it does, this issue can be raised with the attorney who assists in progressing the termination claim.
This term refers to a person's last will and testament. Because copyright is a form of personal property, it can be bequeathed to people by an author or artist (or one of their successors) in their will.
The technical meaning for this term is an original, creative expression that is embodied in a tangible form. Under US copyright law, this means that the work must have a minimum "spark of creativity" and must be recorded somehow, either written down, saved to disc, filmed, or recorded in such a fashion that it can be reproduced again.
This terms means either a work created in circumstances of employment or a work was specially ordered or commissioned as one of the nine categories specified by the US Copyright Act for works for hire and the parties agreed and signed in writing that the work was a "work for hire." The nine categories set out by statute are: (i) a contribution to a collective work, (ii) as part of a motion picture or other audiovisual work, (iii) a translation, (iv) supplementary work, (v) as a compilation, (vi) an instructional text, (vii) a test, (viii) answer material for a test, (ix) an atlas. For more information about "works for hire," please see What kinds of agreements cannot be terminated?.
When used in this tool, this term means a document or some other form of writing that records the parties' agreement. As a general rule, the term means that the entire or a substantial part of the agreement between the parties is recorded in the one document. Sometimes there may be more than one document, if, for example, the parties have later varied their agreement by a new document that serves as an addendum, appendix or some other variation of the original document or an exchange of correspondence.